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Promoting To Your Audience

It’s one of the most exciting moments in the lifecycle of a marketing campaign: the launch.

If you’ve been methodical in your planning and executing (with the help of Google Calendar and Google Drive, among other tools), then the launch of your campaign should go smoothly.

In addition to promoting your campaign externally, be sure to promote it internally as well. At HubSpot, we send out a noti cation email (which anyone at the company can sign up to receive) to let coworkers know when a new campaign has launched.

In addition to providing talking points and links to the campaign’s landing page, be sure to include a link to that Google Drive folder you created with all of those neatly organized promo images. This will make it easier for your coworkers to share the campaign with their networks.

Launching your campaign is an important milestone. But remember, in order to get long-term value out of your e orts, you can’t take a one-and-done approach to promotion.

One of the best ways to get sustained value from a marketing campaign? Search engine optimization (SEO): the practice of improving the ranking and visibility of your website’s pages in organic (unpaid) search engine results.

If the goal of your campaign is lead generation, your campaign’s landing page should be the focus of the majority of your SEO e orts. (You should also spend time optimizing blog posts that link to that landing page.)

Here are some of the most important SEO tasks for your checklist:

• Ensure that your landing page is mobile-optimized (learn more).

• Use target keyword(s) in the page title.

• Keep the URL structure clean. For example: o er.yourwebsite.com/free-marketing-guide = good

o er.yourwebsite.com/id=4673007niner/free-marketing-guide-07-17-15 = bad

• Write a compelling meta description. (Note: this won’t a ect rankings, but it can help encourage searchers to click on your website’s result, so make it count!)

Thinking for the long term, you should also spend some time scheduling social posts for the weeks and months following the launch. Think of new angles or insights you can highlight each time so you’re always sharing something fresh with your audience.

If you’re looking to give your campaign a little boost, you always have the option of purchasing search ads around speci c keywords via Google AdWords. This will allow you to show ads to users who use Google to search for keywords related to the main themes of your campaign.

For best results, create alignment between the keywords you bid on, the copy in your ad, and the copy on your landing page (your landing page is where you should be sending people who click on your ads, FYI). If your ad promises something that your landing page fails to deliver, people who click-through will be likely to bounce; and you could end up losing out on potential leads and customers because of it.

Pro tip: make the Google AdWords Keyword Planner your best friend early in the process. The tool will allow you to see and compare the competitiveness (and cost) of purchasing ads around di erent keywords and keyword variations.

And remember: your search ads will only yield results so long as you continue to pay for them. In the long run, investing in SEO and organic audience-building (e.g., through engaging with people on social media) will have a more positive e ect on your campaign.

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How To Plan Your Campaign

Ideas for marketing campaigns can come from a variety of sources. Sometimes, for example, there’s a speci c request from another team, while other times it’s your own research and analysis that leads you to a topic.

Regardless of where your campaign ideas come from, you should store those ideas in an easily accessible location. You and your coworkers should be able to regularly add to and comment on those ideas.

Here’s what to do:

1. First, open Google Drive and create a “master” folder for your campaign where you can store all your campaign assets.

2. Next, create a new spreadsheet. Name it “Marketing Campaign Ideas” or something similar.

3. Create separate columns for the following criteria and label them accordingly: • working title (e.g., “How to Stay Organized”)
• format (e.g., ebook, webinar, video)
• persona (e.g, Renter Rick, or Buyer Beth)

• goal (e.g. lead gen, page views, social buzz)
• notes (where you can explain aspects of your idea in more detail)

Once you’ve nailed down the speci cs of your marketing campaign with the help of Google Sheets, it’ll be time to add that campaign to your team’s campaign launch calendar in Google Calendar.

At HubSpot, we can see all of the launch dates for all of our upcoming campaigns— including the precise times for things like webinars, Twitter chats, and contests—all in one, shared calendar.

For a high-level look at what marketing assets and events are coming down the pipe, this calendar is indispensable.

However, to make sure you—as an individual marketer—are keeping track of your speci c responsibilities for a campaign, you can create personal calendar reminders as well.

For example, if you were creating an ebook, you could create calendar reminders for when the rst draft of the ebook’s copy is due, when the nal draft of the copy is due, when the rst draft of the ebook’s design is due, and so on.

Of course, setting all of the milestone dates and deadlines associated with planning a marketing campaign requires a ton of communication.

Google Hangouts is an easy-to-use solution for hashing out the details of a campaign with your coworkers, even if some of those coworkers are working remotely.

At HubSpot, we use our campaign planning Hangouts to answer questions like...

• Who is responsible for X task?
• Does anyone need help with a task?
• Does everyone agree with the timeline / nd it reasonable? • Are there any potential roadblocks that could delay launch? • Do we have a backup plan if X doesn’t work out?

At the end of every campaign meeting, we use Gmail to send out a meeting recap, which highlights all of the key takeaways from the meeting as well as what decisions were made.

For complex, multi-channel campaigns (which perhaps include some advertising spend), now would be a good time in the process to create a promotional plan in Google Docs. What should you include in the document? For starters, you can copy and paste all of your meeting recap notes. You’ll also want to answer the following:

The best part about doing this in Google Docs is that you can easily share the planning document with your coworkers and collaborators. And they can either edit the document directly or leave comments to the side. (You can control whether someone is able to view, comment, or edit a document via the share settings.)

Through maintaining this “living” document, you can have ongoing virtual meetings throughout the creation, promotion, and measurement phases of your campaign.